PLEASE NOTE:
The majority of the contents in this guide apply to both StudioPlus Spectra AND myStratus Desktop.
In most cases, instructions referring to "Spectra" also apply to myStratus Desktop.
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Home > Appointments & Sessions > Sessions > Session How To's > Advanced Scheduling
Advanced Scheduling

    
NOTE: This feature is available in the Professional and Enterprise versions of both Spectra and myStratus Desktop.

The Advanced Scheduling feature allows you to create multiple date/time, photographer, and location combinations for a single session. You can create a session that has multiple days, photographers, assistants, and/or locations. When using advanced scheduling, the initial time, date, and photographer are designated as the Primary event. Note: The software uses the primary event's time, date, and photographer for all reports and it cannot be deleted.
  1. On the session General tab, check the Use Advanced Calendar Options box in the lower-right corner.

  2. A new Calendar tab will appear.  

Session - Calendar Tab (Advanced Scheduling)

  1. The Calendar tab will list the primary event. This primary record is used to determine the primary date/time and the primary photographer. Note: Sales from this session will be assigned to the primary photographer.  

  2. Click on a new line to schedule another event.

  3. Choose or enter an event description and the date/time. Use the Hide checkbox to prevent this specific event from showing on the calendar. To modify the list of descriptions, see Calendar Event Descriptions.

  4. Select the photographers, assistants, resources, and outside locations that will be included on this event. If you would like to designate one of the photographers as the primary, right-click on one of the checked photographers and make the selection to Set Primary Photographer.

  5. You can sort this table by any of the column headers. Click on the arrow button at the start of a line to delete an event line from the table. If you click on the asterisk button at the beginning of a blank line, Spectra will create a new line with the same date/time as the previous line. You can easily add a daily or weekly event this way. Just change the date. You will still need to select the photographers, assistants, resources, and/or outside locations for each new line.

  6. Click Save on the Home tab of the session ribbon. These session events will now appear on the corresponding calendars for each photographer, assistant, and resource selected.



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