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Article Information

Reference #: RN 2012v1r1
Author: Tech Support
Created: 02.01.12
Last Revised: 02.28.13

Release Notes: Spectra 2012 Volume 1 SR 1



Release Date: March 19, 2012

Spectra 2012 Volume 1 SR 1 debuts a new name and a new look and feel, along with many great new features!



New or Enhanced Features

In addition to a new name and a new look and feel, the following features have been added or enhanced:

Feature Description
SMS Text Messaging - New!

SMS text messaging has been added to Spectra 2012! You can now use Spectra to send individual texts to clients, send bulk texts to a large group of clients, or send triggered texts based on status updates. Create SMS text messages from form letters you have created or on the fly. Client replies are received directly into Spectra and attached to the client's record. SMS text messaging fees apply.


+ Information about the StudioPlus SMS Text Messaging plans
+ More about the SMS text messaging features in Spectra

Incoming Email - New!

Spectra 2012 contains many new email features, including the ability for Spectra to receive incoming email. Emails you receive through Spectra will automatically be attached to the correct client, when possible.

+ More about the email features in Spectra
+ More about setting up incoming email

Email Signatures

Email signature abilities have also been added to allow you to add personalized email signatures to your outgoing emails. Email signatures can be set up at the studio level, as well as at the user level. Any user signatures will take precedence over the studio signature.

+ More about email signatures

Messages Hub - New!

A new Messages hub has been created which can act as your studio's new email and SMS text messaging inbox. View options include inbox, sent items, and unlinked items, as well as the option to narrow the list by a specific criteria, such as a user. The standard hub customization features, such as the column chooser, data filter, and group by box are also available on the Messages hub.

+ More about the Messages hub

Enhanced Tasks

The StudioPlus To-Do tracking abilities have been renamed as Tasks and have been significantly enhanced. You can now attach tasks to individual records, like clients, sessions, invoices, etc.. You can assign tasks to individual users or the newly created department classification, as well as track your tasks using task types and statuses. You can link communication records (such as emails, texts, and phone calls) to a task. Tasks can be automatically generated by using Triggers. A new Tasks hub has been added, giving greater management controls to your studio.

+ More about tasks

Departments - New!

You can now create departments in Spectra. Use departments to group your studio users by their role, as opposed to their security level. You can then assign emails and tasks to a department and/or an individual. Users may belong to one department.


+ More about departments

Communication Wizard - New!

With the new Communication Wizard you can send bulk emails or SMS text messages, create phone call records, or print letters – all based on your client groups, client statuses, marketing plans, or filters. This wizard replaces the Email Wizard and Create a Group of Call Records on the Tools menu, as well as the Merge option in Form Letters.

+ More about the Communication Wizard

Credit Card Processing Option for PCI Compliance - New!

A new credit card processing routine has been introduced that your studio can use to process credit cards with Merchant Warehouse without Spectra ever touching or storing the credit card number. This allows Spectra to be removed from the PCI compliance scope. Utilizing this new feature makes it much simpler for your studio to attain PCI compliance. This credit card routine uses token processing through Merchant Warehouse and works on single purchases as well as automatic payment plans. Enable this feature on the Credit Cards tab in Studio Preferences. Use the Purge utility on the same tab to clear out any credit card numbers previously stored in your Spectra database.


+ More about credit card processing

Animoto Video in Sales Presentation

You can now play an Animoto® video instead of the standard slideshow during the sales presentation. Name the video file "slideshow.mp4" and save it in thesession's previews folder.

+ Read more Enhancements

Many new features have been added to Spectra to accommodate the new version of (formerly called You can now:

» Create and upload wedding/event contracts for e-signatures.

» Upload albums for online proofing.

» Share Animoto® videos online.

» Upload prepaid orders for online image selection.

» Download image favorites from InSpired to Spectra.

+ Read "What's New in InspiredByYou" for more information

Redesigned Workflow

Digital Workflow is now called the Workflow hub, and has incorporated a drop-down list for the workflow stages.

+ More about the Workflow hub

Redesigned Home Page

Along with a vibrant new color scheme, the Browse menu on the Home page has been relocated from the left portion of the screen to the top right and has been renamed as the Hub menu.

+ More about the Spectra Home page

Control Center Runs as a Windows Service

The Spectra Control Center is now being run as a Windows service, giving greater control and flexibility over that application.

+ More about the Control Center

InSpiredByYou Data Sync - New Control Center Job

The MyStudioPlus Order Downloader job in the Control Center is now called InSpiredByYou Data Sync. It now performs the following functions:

» Prepaid orders
» Client albums
» Contracts
» Animoto® videos

» Favorite images
» Client albums
» Contracts
» Orders
» Yearbook selections

+ More about the InSpiredByYou Data Sync

Payment and Refund Form Changes

We have added an option at the top of the payment form to easily set if this transaction is a payment or a refund.

In addition, we've changed the way a refund is issued when using Merchant Warehouse with the new PCI setting turned on. When you select a refund, you will need to choose one of the client's previous payments that you want to issue a refund for. You are not required to refund the full amount, but you cannot exceed the amount of the original charge.

+ More about payments and refunds


Fixed Issues

The following issues have been fixed in this release:

Issue ID Keywords Description
371 Invoice Changing the invoice status does not get logged to the status notes. Resolved.
391 Invoice On the Invoice form, Production Order tab, the Order Type column is not displaying correctly. Resolved.
462 Triggers For all trigger types, triggers are now reset when a status due date is changed. Resolved.
512 Clients Adding a client image may result in an error, if image paths are not set correctly. Resolved.
557 Payments Payment posting date does not show on a payment until the software is restarted. Resolved.
672 Sales Presentation Sales presentation should not prompt for a payment or production order when creating an estimate. Resolved.
744 ProSelect ProSelect import routine is using the Ordered_Image property instead of the Image_Name. Resolved.
751 Time Sheet Time sheet report only shows the current user in the User combo box. Resolved.
850 Calendar Enterprise - While in "All Studios," calendar reminders appear for events that the logged in user is not assigned to. Resolved.
884 Sessions Enterprise - Session photographer scheduling conflict checker not checking all studios. Resolved.
3229 Sessions Opening an existing session can be slow on large databases due to scheduling conflict checking. Resolved.
3232 Composites Adding images to a composite may result in an error. Resolved.


Additional Information

+ Read more about Spectra updates and upgrades
+ Read more about the Spectra Internet Update Utility