PLEASE NOTE:
The majority of the contents in this guide apply to both StudioPlus Spectra AND myStratus Desktop.
In most cases, instructions referring to "Spectra" also apply to myStratus Desktop.
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Home > Accounting > Features of Accounting Link Tool
Features of Accounting Link Tool

    
NOTE: This feature is available in the Professional and Enterprise versions of both Spectra and myStratus Desktop.

The Spectra/myStratus Desktop accounting features are highly interactive and useful for financial reporting and for linking with accounting software like QuickBooks, Simply Accounting, or MYOB. The accounting process starts by performing a “posting.” Posting is a process where financial transactions like invoices, payments, credit memos, and refunds are locked into Spectra/myStratus Desktop. Reports are generated and there is the option to export data to your accounting software.

The benefit of this system is that Spectra/myStratus Desktop are designed specifically for the photography industry, to track your clients and your sales. Your accounting software tracks your expenses, payroll, and general financial reports, like your balance sheet and income statement. Spectra/myStratus Desktop will export your sales information to your accounting software so you get consolidated financial information without having to double enter your data.


DO I NEED TO USE THE ACCOUNTING FEATURES AND PERFORM POSTING?

Posting is not a required feature. However, if you answer "yes" to any of the following questions, then you should post and post regularly.

  • Do you want to export your financial transactions to external accounting software like QuickBooks, Simply Accounting, or MYOB?  
  • Do you want to print a daily cash receipts report that matches your deposits?  
  • Do you want to lock financial transactions so that they cannot be modified after a certain date?
  • Do you want to generate a sales tax/VAT report?  

If you answered "yes" to any of these questions, then you should post. If you answered "no" to all of these questions, then you can skip the accounting posting procedure.



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