PLEASE NOTE:
The majority of the contents in this guide apply to both StudioPlus Spectra AND myStratus Desktop.
In most cases, instructions referring to "Spectra" also apply to myStratus Desktop.
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Home > Invoices > Invoice Maintenance > Payment Methods
Payment Methods

You can customize the types of payments your business receives.

To change or modify the payment methods used in your business, go to Maintenance > Invoice > Payment Methods. Click the + to add a new one.

  • Description - Appears on the invoice and receipt as the payment method.

  • Payment Type - Indicates how the software will handle the payment, either cash, check, credit card, gift certificate or other.

  • First C.C. Number - The software will recognize any credit card as this type if the account number starts with the indicated number.

  • GL Deposit Account - If you use the accounting link in Spectra/myStratus, this is the General Ledger Account that these payments will be entered in. See Accounting for more information.

    PATHWAYS TO SUCCESS...

    Here is an example of how the accounting workflow relates to the General Ledger Accounts within your accounting software. Depending on which accounting method you use, expand the example below. To set up using Cash Basis accounting vs. Accrual accounting, see the Accounting Method section in the Company Preferences - Accounting tab. See also: Setting up the Accounting Link

    Cash Basis Accounting
    Accrual Accounting

       
  • Open Cash Drawer - If you use a cash drawer with the software, indicate if this type of payment requires you to open your cash drawer.

  • Export Transactions - Select this option if you want the software to export individual payment transactions to your accounting software instead of daily totals. Use this option if your credit card processor deposits your credit card payments as individual payments instead of batch totals.

  • Web Enabled - Select this option if you want this payment type to be available on your InSpiredByYou.com website. Note: This must be a credit card type.

  • Exclude From Reports - Select this option if you do not want this payment type to be included in reports, such as the Today's Snapshot on your home page or the Dashboard Receipts reports.

  • Exclude From Automatic Processing - Select this option if any pending payments for this payment method should not be included in the automatic payment processing used to run payment plans. This allows you to create a pending payment for this payment method type, but not have it automatically run during the automatic process.

  • Inactive - Check this box if the payment method is inactive and should not be used.



See also


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